Financial and Administration Controller

Job Summary

Reporting to the Chairman and Chief Executive Officer, the Financial and Administrative Controller ensures the sound financial management of the company by overseeing accounting operations, the production of financial statements, budget management, cash flow, payments, credit, and related administrative activities. The Controller acts as the financial right-hand man of management.

Description of Main Responsibilities

General Accounting

• Perform or supervise monthly, quarterly, and year-end accounting entries. (Such as payroll) Ensure the general ledger is up to date and balances are accurate. Perform bank reconciliations and other balance sheet accounts. Prepare monthly and annual financial statements.

• Prepare adjustment entries, depreciation, provisions, etc.

• Pay RRSP/DPSP plan invoices

Supervision and Coaching

• Supervise, coach, and support the accounting technician.

• Ensure the proper distribution of tasks and the quality of accounting work.

• Provide training or coaching as needed.

Treasury and Payments

• Manage daily cash flow (cash flow, forecasts).

• Approve and process payments to suppliers (check, direct deposit, card, etc.).

• Maintain good relationships with banking institutions.

Accounts Payable

• Ensure timely processing, payment, and recording of invoices Required.

Accounts Receivable and Credit

• Monitor accounts receivable, track payments received, and pursue overdue customers.

• Carry out and supervise collection calls.

• Assess credit risk and set credit limits according to internal policies.

Budget and Financial Control

• Participate in developing the annual budget in collaboration with management.

• Monitor monthly and/or quarterly budget variances and recommend corrective actions.

• Participate in cost and profitability analysis and strategic decision-making.

External Collaboration

• Collaborate with external auditors during the year-end and annual audit.

• Provide the necessary documents to external authorities (banks, insurers, tax authorities).

Education

• Bachelor's degree in accounting, finance, or administration

Experience and knowledge

•  5 yearsof experience in a similar job category
• Has in-depth knowledge of the dynamics and standards that govern the public and private sectors
• Experience in corporate finance (SMEs)

Skills

▪ Rigor and attention to detail
▪ Good communication, negotiation and persuasion skills▪ Strong analytical skills
▪ Energetic, enthusiastic and very determined team player
▪ Ability to manage time and priorities
▪ Ability to plan and organize work
▪ Demonstrate great autonomy
▪ Discretion

Specific knowledge

▪ Bilingualism (spoken and written) required (English and French) ▪ Advanced proficiency in Microsoft Office Suite
▪ Enterprise Resource Planning (ERP) software

Equipment used

▪ Jet Report
▪ Microsoft Dynamics Navision▪ Microsoft Office Suite