Receptionist/Administrative Assistant Nethris

Tasks

Ø Answer and direct telephone calls

Ø  PAYROLL PROCESSING BY NETHRIS SYSTEM (MANDATORY)

Ø Manage contact lists

Ø Draft and distribute emails, correspondence notes, letters, faxes and forms

Ø Develop and maintain a filing system

Ø Update and maintain office policies and procedures

Ø Order office supplies and find new offers and suppliers

Ø Manage contact lists

Ø  Provide general support to visitors

Ø Act as point of contact for internal and external customers

Ø Provide information by responding to questions and requests

Ø  Ensure the operation of the equipment by fulfilling preventive maintenance requirements; call for repairs; maintain equipment inventories; evaluate new equipment and techniques

Ø  Maintain inventory of supplies by checking stocks to determine inventory level; anticipate necessary supplies; place and expedite orders for supplies; verification of receipt of supplies

Ø  Perform administrative tasks such as filing, typing, copying, binding, scanning, etc.

Ø Cover the reception

Ø Maintain computer and manual filing systems

Ø Manage sensitive information confidentially

Ø  Respond to inquiries by email, telephone or in person

Ø  Develop and update administrative systems to make them more efficient

Ø Receive, sort and distribute mail

Ø  Answer and forward phone calls

Ø Keep employee leave records up to date

Ø Compilation of pay schedules

Ø Coordinate repairs to office equipment

Ø  Welcome and help visitors

Ø  Photocopy and print documents on behalf of other colleagues

Profile

Ø Proven experience as an office secretary

Ø  Knowledge of office management systems and procedures

Ø  Working knowledge of office equipment, such as printers and fax machines

Ø   Proficiency in MS Office (MS Excel and MS PowerPoint, Word, Néthris payroll system, in particular)

Ø  Excellent time management skills and the ability to prioritize work

Ø Attention to detail and problem-solving skills

Ø  Excellent written and verbal communication skills

Ø Strong organizational skills with the ability to multi-task

Ø   High school diploma; additional qualification as administrative assistant or secretary will be an asset

Contractual information

SALARY: $20/H to $25/H DEPENDING ON EXPERIENCE

SCHEDULE: 8:30 AM TO 4:30 PM

DAY: MONDAY TO FRIDAY

POSITION: PERMANENT

ADVANTAGES: MEAL DISCOUNTS - INDOOR PARKING

Apply on this job


Related job offers

Technicien comptable - temps partiel

Vous êtes organisé(e), dynamique et avez à cœur de faire la différence? Éco-Peinture, une société sans but lucratif engagée dans la récupération et le recyclage des résidus de peinture, recherche un(e) technicien(ne) comptable - temps partiel pour...

coordonnateur (trice) de bureau

Vous recherchez une équipe passionnée qui travaille avec cœur et authenticité! Vous êtes une personne proactive, organisée, faites preuve de créativité et aimez mettre en place de nouvelles méthodes de travail! Joignez-vous à eux!RVER & assurances...

Accounting Technician - Real Estate & Construction

CA$50,000.00 to CA$80,000.00 per year

About GD LEAD The GD Lead Group brings together six companies specializing in the development, construction, management, and leasing of real estate projects across Quebec. The group also includes a daycare division, with five facilities welcoming...

Technicien(ne) comptable

Envie de travailler dans un cabinet comptable où la direction reconnaît que sa plus grande force réside dans la qualité de son personnel et où la conciliation travail-vie personnelle est privilégiée ? Nous sommes présentement à la recherche d’un(e)...

Adjoint(e) administratif(ve) et réceptionniste

Description Inspiration, innovation, entrepreneuriat : voilà ce qui résume bien nos équipes d’exception. Donnez une vocation à votre passion en rejoignant une culture qui s’épanouit face au changement.  Faites votre marque au sein du groupe...

Administrative Assistant

CA$20.00 to CA$25.00 per hour

Your Roles and Responsibilities: • Reducing the workload for brokers: Valuable support for smooth and efficient management.• Data Management: Learn how to navigate Epic to enter data (claims files, quotes) and create client files. Distribute ICS by...