Director, Finance and Administration (Service Company)

February 13, 2020

THE ROLE: Director - Finance and Administration

Our client, a thriving business in the field of professional services and headquartered in Old Montreal, is looking for a Director - Finance and administration in order to join his dynamic team.

The Director - Finance and administration will be called upon to assume all the responsibilities of the accounting, administrative and other projects function. More specifically, his responsibilities will include:

Administrative management:

  • Participate in annual strategic planning
  • Manage employee and intern files (reception, contracts , holidays, absences, group insurance,)
  • Manage insurance, leases and ensure the proper functioning of offices
  • Manage computer and telephone systems
  • Negotiate and coordinate the work of technical suppliers, such as IT consultant and other

Human resources management:

  • Ensure effective management of human resources
  • Manage mobile holidays, public holidays, annual vacations for the whole team
  • Be the contact person in the group insurance file
  • Keep the Guide up to date employee, job profiles, employee files and other internal documents
  • Participate in the hiring process for new employees and interns es
  • Ensure the welcome of new employees

Financial accounting management:

  • Prepare and present monthly financial statements and annual reports from the company to the management team
  • Prepare and present the weekly and monthly financial dashboards
  • Perform the complete accounting cycle for the company, its company management and its trust
  • Liaise with governments, banks, the accounting firm and other professionals
  • Prepare monthly invoicing, monitor and manage payable and receivable
  • Ensure the management and monitoring of the customer invoicing cycle, work in progress (TEC) and other customer projects
  • Support project teams in their budget monitoring
  • Approve the expense accounts and budgets of the advisers
  • Collaborate in the preparation and monitoring of quotes and purchase orders, when required is
  • Perform tax reports (federal and provincial)
  • Manage employee pay and liaise with provincial government authorities (Quebec and Ontario)
  • Supervise the work of the bookkeeper and participate in the proper development of her learning to allow great efficiency and optimal engagement
  • Be the resource person to support the accounting and project monitoring systems


  • Hold a bachelor's degree in accounting
  • Hold an accounting designation (an important asset)
  • Have a minimum experience of 5 years in a similar administrative position
  • Experience in a professional services business
  • Bilingualism


  • Mastery of the complete accounting cycle
  • Experience in a project accounting environment
  • National and foreign experience (an asset)
  • Experience in a multi-currency environment (an asset)
  • Excellent command of Microsoft Excel (layout, programming of formulas, pivot tables,)


  • Desire to pursue a career in administrative management
  • Have an excellent sense of initiative and organization
  • Be very rigorous and have the Attention to detail;ensure rigorous follow-ups
  • Demonstrate a good sense of autonomy and positive leadership
  • Excellent management of priorities and deadlines while demonstrating a capacity for flexibility
  • Ability to develop and maintain excellent interpersonal relationships both within the organization and with external partners
  • Demonstrate dynamism, intellectual curiosity and a desire to improve processes in order to to support the company in its growth

Follow TALINKO on LinkedIn.

Only those selected for an interview will be contacted.

We subscribe to the principle of employment equity. TALINKO is a boutique firm specializing in the recruitment of professionals, middle managers and senior managers with high potential.

We support all our clients and candidates in a constructive and personalized approach.

Please note that the masculine is used to lighten the text, without prejudice to the feminine form.

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