Administrative Coordinator - Member Services

November 07, 2019

The company is the catalyst and spokesperson for the Ahuntsic-Cartierville business community. It represents the force of action of some 1,800 business leaders grouped together to develop a sector with high economic, urban and human potential. It has the ambition to breathe new life into this legendary neighborhood, to make it shine and propel it to the top of the Montréal economic scene. To this end, the Corporation is seeking to diversify the district's economic base so that it becomes the choice to locate new businesses in both the traditional and the new economy sectors. The Society also aims to contribute to the prosperity of its members, while giving daring people the urge to work and live here, to be part of a movement, to leave their mark in an awakening neighborhood and , tomorrow, will be recognized as the most dynamic business district of the island.

On its territory, the company represents the 4th concentration of jobs in Montreal generating more than 25,000 jobs forming a growing business ecosystem. At maturity, the territory could accommodate more than 40,000 workers. The variety of functions present in the territory is grouped under 3 business divisions; textiles are moving to design, factories to urban manufacturing and the technology industry is firmly anchored.

The Company is looking for a dynamic and motivated candidate to fill the position of Administrative Coordinator - Member Services in Support of the the team, board and members.

POSITION DESCRIPTION Under the authority of the Executive Director, the person provides support and administrative support to ensure sound management of the company. She coordinates the various activities of the organization and works closely on the implementation of the strategic plan. The main responsibilities include: • Ensure the organization and the administrative management of the office, including follow-up with the various authorities, suppliers, as well as the management of the mail, the classification of the paper and electronic sectors; > • Provide a front desk presence to greet customers, respond to phone calls and generic emails from the website; • Perform bookkeeping, billing, accounts payable, report production deductions at source and taxes, preparation of audit file; • Organize and coordinate meetings of the Board of Directors, working committees, annual general meetings, the electoral process and other meetings or presentations for the different audiences; • Write the minutes, resolutions, minutes of meetings, grant application, accountability and the r monthly activity intake; • Ensure rigorous follow-up of files and requests; • Maintain the list of members in collaboration with municipal authorities and monitor the territory's activities; • Maintain relationships with members through regular visits and contacts, create links and maintain effective communication; • Update CRM; • Write various documents, presentations or newsletter to facilitate communication with members, property owners and clients; • Ensure that the various documents are properly translated and corrected; • Provide administrative support to team members; • Perform any other complementary tasks

CONDITIONS Entry into the position: As quickly as possible Weekday schedule, occasional evening and weekend availability

REQUIREMENTS Diploma in a relevant discipline (administration, office, legal) or equivalent experience; Minimum experience of 5 years in a similar position; Excellent command of the Microsoft Office suite; Mastery of the Sage 50 software; Knowledge of customer management tools (CRM); /> Knowledge of Illustrator, Photoshop, InDesign and other graphical software; Knowledge of the business sector; Essential French Bilingualism (spoken and written) - English (spoken and written).

SKILLS Autonomy, resourcefulness, interpersonal skills and dynamism; Ability to service members and clients; Sense of priority and organization management, flexibility and discretion.

LOCATION: Ahuntsic Cartierville Borough

EXECUTIVE SUMMARY Employment Type: Temporary Hours: 35 hours / week Main Area: Administration 2nd Domain: Member Services Years of Minimum Relevant Experience: 5 Minimum Education: College - University

Salary: To be determined Note: Only the candidates selected for an interview will be contacted.

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