Accounting technician

From here, you can see far ahead!
The Port of Quebec's vision? To be a Port recognized by citizens for its responsible management of the territory, respect for the environment and protection of biodiversity, while positioning itself as a world leader in the realization of sustainable supply chains at the service of a more resilient economy. With just over 100 employees, the Port is committed to sustainable development, community involvement and innovation, as well as to the well-being of its team. It offers a stimulating and challenging work environment that promotes work-life balance. The Port offers opportunities for professional development, flexible working hours, a health program and a friendly working climate enhanced by social activities of all kinds.

Reporting to the Assistant Manager, Accounting, Real Estate and Procurement, the incumbent is responsible for recording and coding supplier invoices in the accounting system, taking into account information from various stakeholders. He will ensure that transactions are properly filed and documented. He is also responsible for ensuring the smooth operation of the document management tool used to track and archive documents relating to accounts payable. The incumbent also works with the billing technician to issue and track invoices for the Port of Quebec's various customers. In addition, the incumbent is responsible for responding to various parking-related requests.

*The Quebec Port Authority adheres to the principle of employment equity and applies an employment equity access program for women, Aboriginals, visible minorities and people with disabilities.

Responsabilities

Account payables :

• Update and open supplier accounts in the accounting system;
• Record and reconcile invoices and purchase orders as required;
• Codify, balance and enter employee claims from all departments within the organization;
• Reconcile and generate payment batches and payment advices to suppliers;
• Distribute supplier invoices to authorized persons for approval from our document management tool;
• Ensure proper functioning of the Therefore document management tool (supplier creation, supplier e-mail linkage, flow verification);
• Maintain the "account payables" mailbox and follow up on the progress of payments to suppliers;
• Make remittances (monthly or otherwise) for insurance, pension funds, union dues, etc;
• Verify, prepare and make certain deposits for the Marina;
• Maintain various accounting follow-up files;
• Transmit and receive information to members of the organization and suppliers concerning accounts payable;
• Conciliation of various credit cards and accounting of invoices for all business sectors of the company.

Billing :

• Interact, mainly by e-mail, with users of our parking lots for various requests;
• Create new customer accounts in our database and provide access to them;
• Invoice parking permits and record transaction details;
• Invoice port passes and follow up on permits paid by reception;
• Maintain various Excel tracking files related to billing;
• Communicate and coordinate with various departments to manage specific situations related to accounts payable and billing;
• Provide support to supervisor and other team members;
  Contribute, through his/her attitude, to creating a work climate conducive to teamwork;
• Comply with health and safety regulations;
  Perform all other related tasks.

Daily...

• Work in a stimulating environment where teamwork and mutual support are valued;
• Evolve within an organization that takes care of their employees and their daily well-being;
• Take part in current technological changes and play a key role in the accounting field.

You have...

• Intermediate level of expertise in the Office suite, including Excel;
• Intermediate level of English;
• Good work organization;
• Ability to learn quickly.

You are...

• Comfortable with new technologies and enjoy learning new systems;
• Versatile, autonomous and proactive;
• Committed to customer service;
  A good team player;
• Good at managing priorities and time effectively.

Assets

• Experience in a similar role;
• Knowledge of Dynamics D365 - Finance and Operations accounting software;
• Knowledge of Therefore document management software;
• Knowledge of the maritime environment.